UIUC AAUP Chapter:
Bylaws and Standing Rules
UNIVERSITY OF ILLINOIS (URBANA) CHAPTER
American Association of University Professors
I. NAME. The name of this organization shall be the University of Illinois at Urbana-Champaign Chapter of the American Association of University Professors.
II. PURPOSE. To achieve on the UIUC campus the mission of the national AAUP: to advance academic freedom and tenure and shared governance; to define fundamental professional values and standards for higher education; and to ensure higher education's contribution to the common good.
III. MEMBERSHIP. All active, graduate student, and retired members of the national American Association of University Professors affiliated with the University of Illinois at Urbana-Champaign are eligible for membership in the chapter. Associate members of the national American Association of University Professors may attend meetings by invitation of the chapter and may serve as voting members of the Chapter’s committees.
IV. DUES: Annual Dues shall be determined by the Policy Committee.
V. OFFICERS. The chapter shall elect from among its members at the annual meeting the following officers: President, Vice-President, Secretary, and Treasurer or Secretary-Treasurer. These individuals will form the Executive Committee of the Chapter. The duties of these officers shall begin on August 1 subsequent to election, and shall be those customarily associated with the office held. Vacancies occurring in any elective Chapter office prior to the expiration of the normal term shall be filled as follows.
A. The office of Chapter President shall be filled by the Vice-President.
B. The office of Vice-President, Secretary, Treasurer, or Secretary-Treasurer shall be filled by a person selected by the Policy Committee. The membership will be informed of this decision.
A. Policy Committee. The Policy Committee shall consist of the elective officers and those individuals selected by the elective officers with the approval of the existing members of the Policy Committee. Traditionally, the membership shall include the chairs of the Chapter’s committees and additional members chosen to represent various colleges and ranks. The same procedures shall be followed to replace members of the Policy Committee. The Policy Committee shall advise the elective officers regarding chapter policy and activities. The Policy Committee will establish the Chapter’s standing rules.
B. Nominating Committee. The President with the approval of the Policy Committee shall appoint a Nominating Committee in accordance with Section VII of the BY-LAWS and such other committees as will further the work of the Chapter.
C. Academic Freedom and Tenure Committee. The President with the approval of the Policy Committee shall appoint an Academic Freedom and Tenure Committee. It shall consider any questions of academic freedom and tenure affecting the University of Illinois, and shall make recommendations to the chapter in light of the principles of academic freedom endorsed by the American Association of University Professors.
D. Legislative Affairs Committee. The President with the approval of the Policy Committee shall appoint a Legislative Affairs Committee. It shall consider any legislative issues at the national, state, and local level that affect the academic community.
E. Membership. The President with the approval of the Policy Committee shall appoint a Membership Committee. It shall act to maintain and increase the membership of the chapter.
F. Programs. The President with the approval of the Policy Committee shall appoint a Programs Committee. It shall arrange for the meetings of the Chapter.
G. Other. The President with the approval of the Policy Committee shall appoint other Committees as circumstances dictate.
VII. NOMINATING COMMITTEE. A nominating committee of not fewer than three members shall be appointed by the President early in the spring semester and the membership informed of this decision. This committee shall nominate after obtaining their consent one or more members as candidates for each elective office. The membership shall be notified of these nominations at least four weeks prior to the annual meeting at which the election shall take place.
Additional candidates may be nominated from the membership by petition signed by not less than 5 members and filed together with written acceptance from the nominee with the president, secretary or chairman of the nominating committee at least two weeks in advance of the meeting at which the election shall take place. The members shall be notified of additional nominations not less than one week in advance of the meeting at which the election shall take place. Nominations shall be made only as provided herein.
VIII. DISBURSEMENT OF FUNDS. Funds shall be disbursed by the Treasurer for chapter activities duly authorized by the officers of the chapter.
IX. CHAPTER MEETINGS.
A. Annual Meeting: The Policy Committee shall arrange an annual meeting of the Chapter near the end of the spring semester.
B. Special Meetings. The Policy Committee shall also arrange for additional meetings of the Chapter as desirable. In addition, special meetings may be called upon petition of at least 10 active members delivered to the Secretary or the President. Such a meeting is to occur within two weeks of receipt of the petition and the members to be notified at least one week prior to its occurrence.
C. Meeting Notification. The members will be notified of each meeting at least one week prior to its occurrence. Notice of a special meeting shall include a list of the topics to be considered, and no other topics shall be considered at the meeting.
D. Quorum. A quorum for any regular or special meeting shall consist of those members present and voting.
X. DISSOLUTION. In the event of dissolution of the Chapter and after indebtedness and outstanding accounts have been resolved, the remaining funds shall be transferred to the Illinois Conference of the American Association of University Professors or to the National American Association of University Professors.
XI. PARLIAMENTARY AUTHORITY. The parliamentary authority shall be the current edition of Robert’s Rules of Order.
XII. AMENDMENTS. Amendments to these BY-LAWS may be proposed by the Policy Committee or by not fewer than 15 members of the Chapter. Proposed amendments shall be presented at the next Chapter Meeting. Notice of the proposed amendments shall be given to the members at least two weeks prior to the meeting. Adoption shall by a two-thirds vote of those present and voting.
Previous BY-LAWS adopted at April 21, 1969 Chapter meeting and amended at November 2, 1970; February 15, 1971; and May 7, 1974, and May 3, 2007 Chapter meetings.
These BY-LAWS adopted at May 9, 2017 Chapter meeting.
STANDING RULES for the AAUP UIUC CHAPTER
- Communications: Any statement issued in the name of UIUC AAUP Chapter shall clearly identify the body or individual making the statement and provide a contact person and telephone or email address. Press releases shall provide a brief summary of the chapter’s purposes and membership.
- Policy documents shall be approved by the policy committee or the membership either in a formal meeting or an email vote.
- Statements including press releases may be made by the president, the executive committee, the policy committee or the chapter following formal approval by the relevant body either in a meeting or via an email vote.
- Members of the AAUP may note their membership in AAUP but if so they must state explicitly that they are speaking as individuals and not on behalf of the chapter unless specifically charged to do so by the chapter’s president, executive committee, policy committee or the membership in a formal meeting or an email vote.
- Attendance and Participation in Meetings:
- Chapter meetings except for executive sessions are open any interested person.
- Only individuals who are current in national and local dues shall have voice at a chapter meeting unless the body grants that privilege to a non-member.
- Only individuals who are current in national and local dues shall vote.
- Policy committee meetings except for executive sessions are open to any current member.
- Only policy committee members shall have voice in policy committee meetings unless the body or presiding officer grants that privilege to a non-committee member.
- Only policy committee members shall vote in policy committee meetings.
- Executive Committee meetings are open to any member of the policy committee who shall have voice but not vote at such meetings.
- Notice and Agendas of Meetings:
- Notice of a regular chapter meeting and a tentative agenda shall be forwarded by email or university mail at least one week before the scheduled meeting date.
- Dates for regular policy committee meetings shall be established at the start of a semester and that information posted on the chapter web-site and sent by email to council members.
- Agendas shall be sent to policy committee members in advance of a scheduled meeting.
- Executive committee meetings are held on an irregular basis with notification including a tentative agenda to policy committee members at a committee meeting or by email.
- Meetings sponsored by the Chapter open to any interested persons shall be publicized as appropriate with a listing of speaker(s) and the topic(s) to be discussed. All attendees shall have the right to participate as assigned the floor by the chair of the meeting.
- Special meetings may be called with notice of the meeting and the agenda distributed to appropriate individuals as feasible by an appropriate means.
- Electronic (Email) or Mail Balloting
- Balloting outside of a face-to-face meeting shall be authorized by the executive committee policy committee or the general membership only if a decision is urgent and if the matter has previously been discussed in a meeting of the policy committee or general membership meeting.
- The mailing shall go to those officially listed on the membership roster of the voting unit—i.e., the policy committee or the chapter membership whose dues are current.
- A minimum of one week (7 days) from the date of the mailing shall be provided for the votes to be received.
- To the degree feasible, a brief summary of reasons to support and oppose the proposed resolution of the issue being voted upon shall be provided unless the balloting is by those previously involved in discussion of the matter.
- The ballot shall provide for the options of approval, rejection, or abstention.
- Approval or rejection shall be based upon a majority of the ballots actually cast.
- The chapter secretary and one other member of the policy committee shall be responsible for tabulating the ballots and transmitting the results to the Chapter president.
- The Chapter Website
- The website shall be maintained and updated by individuals designated by the executive committee or the policy committee.
- Material on the chapter website shall be approved by the executive committee or the policy committee including such items as policy statements, minutes of the chapter and policy committee, and information relative to chapter activities designed to facilitate member activity on behalf of the national, state and chapter AAUP’s mission and goals.
NOTE: The Chapter By-Laws state that “The Policy Committee will establish the Chapter’s standing rules.” (Section VI, A) These Standing Rules were approved by the Policy Committee at its April 28, 2008 meeting.